Taskade — User Guide
AI tasks and docs—collaboration in one workspace.
Strengths
- AI automatically generates project plans and task breakdowns
- Integrated task management and document editing
- Supports multiple views (list, Kanban board, mind map, Gantt chart)
- Real-time collaboration, multiple people editing at the same time
- Built-in AI assistant to ask questions about project content
Best for
- Project planning and task management
- Team collaboration and document sharing
- AI-assisted meeting notes and action item tracking
- Personal GTD and task management
- Product roadmap planning
AI project planning
Taskade’s AI can automatically generate a complete project plan based on the description.
AI automatically generates project plans
In Taskade, click "AI Generate": Input: "Help me plan a 3-month mobile app development project. The team consists of 5 people, including one person each from product, design, front-end, back-end, and testing. The goal is to develop a fitness tracking app" The AI will generate: -Division of project phases (requirements, design, development, testing, launch) - Specific tasks for each stage - Recommended time points - Division of responsibilities of each role
Generate a complete project plan,
Contains 50+ specific tasks,
Grouped by stage and responsible person,
Can be assigned directly to team members.
The description includes team size, time constraints, and specific goals, and the AI-generated plan is more practical.
Manage tasks using multiple views
Taskade supports multiple view switching: 1. List View: Traditional To-Do List 2. Kanban view: Kanban style, sorted by status 3. Mind mapping: visualizing task relationships 4. Gantt chart: Timeline view to view progress 5. Calendar view: View tasks by date Switching method: Click the top view switching button
The same project can be viewed in different views,
Kanban boards are suitable for tracking daily tasks.
Gantt charts are suitable for project progress reporting.
Different team members can use their preferred views, and data is synchronized in real time.
AI assistant conversation
Taskade has a built-in AI assistant that can ask questions and get suggestions on project content.
Ask AI about project status
Open the AI assistant in the project and ask: "What tasks have been completed this week? Which tasks are overdue? What are the priority tasks for next week? " Or: "Help me draft a project progress update email, Send to project stakeholders"
AI analyzes project data and gives answers,
Automatically generate project status reports,
Helps you quickly understand the overall situation of the project.
The AI assistant has access to all the data in the project, and the more specific the questions, the more valuable the answers.
Compared with similar tools
| Tool | Strength | Best for | Pricing |
|---|---|---|---|
| Taskade This tool | AI project planning, task document integration, multi-view support | Need AI-assisted project planning and integrated management of task documents | Free version / Pro $8/month |
| Notion AI | The document function is more powerful and the ecology is more complete | Document-based and requires rich database functions | Notion AI $8/month |
| Asana | Project management functions are more professional | Large teams, complex project management | Free version / Premium $10.99/month |
| Linear | Exclusively for software development teams, great experience | Issue management for software development teams | Free version/paid version |
Sources & references:
- Taskade official website (2025-03)