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Otter.ai

Otter.ai — User Guide

Meeting notes and transcripts—best in English.

Visit website Freemium Sign-up required
Strengths
  • Real-time transcription is highly accurate and supports multi-person speech recognition
  • Automatically generate meeting summaries and action items
  • Deep integration with Zoom, Google Meet, Teams
  • Supports searching historical meeting content
Best for
  • Business meeting minutes and follow-up
  • Interviews and interview transcriptions
  • Organizing online course notes
  • Team collaboration and meeting review

Meeting real-time transcription

Transcribe the speech content in the meeting in real time and automatically identify different speakers.

Scenario

Automatic recording of Zoom meetings

Prompt example 
Before the Zoom meeting starts, click "Add to Zoom" in Otter.ai to authorize Otter Bot to join the meeting
Output / what to expect
Otter Bot automatically joins the meeting, transcribes all speeches in real time, distinguishes different speakers, and automatically generates summaries and action items after the meeting.
Tips

Inform attendees in advance that the meeting will be recorded to comply with privacy practices. Otter Bot will appear in the attendee list when it joins.

Scenario

Manually record a face-to-face meeting

Prompt example 
Open the Otter.ai mobile app, click the recording button, and place your phone in the center of the conference table
Output / what to expect
Transcribe the meeting content in real time and automatically distinguish different speakers. After the meeting, you can search for any keywords to find the corresponding fragments.
Tips

When the conference room is noisy, try to bring your phone closer to the main speaker to improve transcription accuracy.

Meeting summary and action items

Otter automatically extracts key information from meetings and generates to-do items.

Scenario

Extract meeting action items

Prompt example 
After the meeting, click the "Action Items" tab in Otter
Output / what to expect
Otter automatically identifies the task assignments mentioned in the meeting (such as “Zhang San is responsible for submitting the report next week”), lists out a structured list of action items, and can be assigned to the corresponding personnel.
Tips

By clearly stating keywords such as "who is responsible" and "deadline" during the meeting, Otter's action item identification will be more accurate.

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