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Gemini

Gemini — User Guide

Google's multimodal model, deeply integrated with Google services.

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Strengths
  • Deep integration with Google Workspace, use directly in Gmail/Docs/Sheets/Slides
  • Real-time Internet search, information is always up-to-date (unlike ChatGPT, which has a knowledge deadline)
  • Gemini 1.5 Pro supports 1 million tokens and can handle very long documents or entire code bases
  • Multi-modal capabilities: images, videos, audios, and PDFs can all be processed
  • Google ecosystem users can switch seamlessly and can use it in Workspace without additional subscriptions.
Best for
  • Google Workspace users: draft emails in Gmail, write articles in Docs, and analyze data in Sheets
  • Research and Q&A requiring real-time information (news, stock prices, latest technology updates)
  • Multimodal tasks: analyzing image content, video summarization, PDF document Q&A
  • Android phone users: As the default AI assistant, voice interaction, calendar management

Google Workspace integration

The biggest advantage of Gemini is its seamless integration with the Google ecosystem. The following are the most commonly used scenarios.

Scenario

Use AI to draft professional emails in Gmail

Prompt example 
Click "Write for me" in Gmail and enter:




Write a follow-up email to the customer. We had a product demo meeting last
week.


The customer has concerns about the price and I need to provide an installment
payment plan.


And emphasize our after-sales service advantages. The tone is professional and
friendly.
Output / what to expect

Gemini generates complete business emails including:

  • A professional start (thanks for attending the demo)

  • Specific instructions for installment plan

  • Highlights of after-sales service (response time, technical support)

  • Clear next steps (schedule a call)

You can send it directly or continue to modify it in the email.

Tips

When composing an email in Gmail, click the "Writing for Me" icon at the bottom to call Gemini.

Scenario

Analyze data in Google Sheets

Prompt example 
In Gemini in the Google Sheets sidebar, enter:




Analyze this sales data sheet and tell me:


1. Which quarter performed best?


2. Which product line is growing the fastest?


3. Is there any abnormal data that needs attention?


Please use a chart to show the main trends.
Output / what to expect

Gemini will:

  • Read the data of the current Sheet

  • Generate text analysis reports

  • Suggestion of which chart type to insert

  • Automatically create pivot tables

Tips

Google Workspace Business or Education edition is required to use Gemini in Sheets.

Multimodal content analysis

Gemini can handle multiple formats such as images, videos, PDFs, etc. This is one of its core strengths.

Scenario

Analyze product images and generate e-commerce descriptions

Prompt example 
[Upload product images]




Please generate a product description suitable for e-commerce platforms based
on this product image:


- Highlight the appearance features and materials of the product


- Suitable usage scenarios


- Target user group


- Length: 150-200 words, attractive language
Output / what to expect

Gemini will identify the product details in the image and generate:

  • Accurately describe color, material, and size characteristics

  • Usage scenarios (home/office/outdoor)

  • Refining selling points (durability, design, cost-effectiveness)

  • Suitable for copying directly to Taobao/JD product details page

Tips

The effect of uploading high-definition pictures is better, and multiple pictures can be uploaded at the same time for Gemini to compare and analyze.

Scenario

Upload PDF report for Q&A

Prompt example 
[Upload annual financial report PDF]




Please answer the following questions:


1. How much did revenue increase this year year-on-year?


2. Which business segment contributed the most profits?


3. What is the company’s performance guidance for next year?


4. What are the main risk factors?
Output / what to expect

Gemini reads the full text of the PDF and answers each question accurately.

And mark which page of the report the answer comes from for easy verification.

For numerical questions, year-on-year/month-on-month changes are automatically calculated.

Tips

Gemini 1.5 Pro can handle PDFs up to 1500 pages, and the free version has a page limit.

Real-time search and research

Unlike ChatGPT, Gemini can search Google in real time for the latest information.

Scenario

Research the latest industry trends

Prompt example 
Please search and summarize: the latest developments in the AI chip market
in the first quarter of 2025,


Including changes in market shares of NVIDIA, AMD, and Intel,


and the progress of domestic AI chips.


Please include the source of the information.
Output / what to expect

Gemini searches Google in real time, giving:

  • Latest market share data (with date)

-Latest product release information of each company

  • Latest progress of domestic chips (Huawei Ascend, Cambrian)

  • Each message comes with a link to the source

Tips

A "Google Search" icon will appear at the end of the answer, click to view the original search results.

Compared with similar tools

ToolStrengthBest forPricing
Google Gemini This toolGoogle ecological integration, real-time search, multi-modal processingGoogle Workspace users, scenarios requiring real-time informationFree version / Advanced $19.99/month (includes 2TB storage)
ChatGPTStronger reasoning and writing skills, rich plug-in ecologyComplex analysis, writing, and coding tasksFree version / Plus $20/month
Microsoft CopilotDeep integration with Office 365Office users, business usersFree version / Pro $20/month
ClaudeUltra-long context and detailed reasoningProfessional scenarios that handle extremely long documents and require reliable reasoningFree version / Pro $20/month

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